Vendor Application Form
Vet market and festival traders properly, with the stall size, the power needs, and the insurance certificate collected up front.
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- Fields
- 14 questions
- Layout
- Classic, every question on one page
- Theme
- Sunset, switchable in the preview
- Updated
- 11 August 2026
Categories
- Events form templates
- Event Forms
- Application Forms
- Vendor Forms
Form type
Ideal for
- Market organisers
- Festivals
- Councils
- Event teams
Best used in
- Trader recruitment
- Festival planning
- Seasonal markets
About this template
Deciding a market pitch by email means chasing insurance certificates and guessing at power requirements the week before the event. This form asks for the pitch size, the power supply, and the certificate together, so a pitch plan can be drawn from the submissions rather than from a thread.
Public liability insurance is a required upload, not an optional one, because it is the item that stops an event going ahead if it is missing on the day. The food hygiene field stays optional so non food traders are not blocked by a question that does not apply to them.
Trading dates as a checklist lets you fill quiet days deliberately instead of overbooking the Saturday. Add a pitch fee and a payment field if you charge up front, and ask for a stall photo if you care about how the site looks as a whole.
Templates are a starting point, not legal or professional advice. Where a form carries consent, medical, or contractual wording, have somebody qualified review it against the rules that apply to you before you publish.
Fields in this template
- Business name*Short text
- Contact name*Short text
- Email address*Email
- Phone number*Phone
- Website or social profileWebsite
- Category*Dropdown
- Describe your stall*Long text
- Photos of your stall or productsFile upload
- Pitch size needed*Dropdown
- Do you need power?*Single choice
- Which dates can you trade?*Multiple choice
- Public liability insurance certificate*File upload
- Food hygiene rating, if you sell foodShort text
- Please confirm*Multiple choice
Every field can be renamed, reordered, made optional, or removed once the template is open in the builder.
Build this form by asking Claude or ChatGPT
Connect Deoochform to Claude, ChatGPT, or any assistant that supports MCP, then send it the message below. It creates the vendor application form from this template in your account and replies with a link. You can ask it to add, remove, or reword questions in the same chat before you share the form.
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Frequently asked questions
- What should a vendor application form ask?
- The business and contact details, what they sell, stall size, power needs, photos of the stall, and the insurance certificate. Power and insurance are the two that catch organisers out.
- Can I collect insurance documents?
- Yes. The upload field takes the certificate as a PDF or a photo, stored with the application, so you are not chasing paperwork the week before the event.
- How do I compare applications?
- Keep the category and stall size as fixed choice fields and filter on them. Photos and free text are for the final call, not the first pass.
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