Free Human Resources Forms and Templates: Employee Information
Keep each personnel record current with contact details, job information, emergency contacts, and skills, in a form staff can fill in again whenever something changes.
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Opens in the builder. Nothing is saved until you edit it. Or ask Claude or ChatGPT to build it.
- Fields
- 16 questions
- Layout
- Classic, every question on one page
- Theme
- Pressroom, switchable in the preview
- Updated
- 3 October 2026
Categories
- HR form templates
- HR Forms
- Employee Forms
- Personnel Records
Ideal for
- HR teams
- People managers
- Payroll administrators
Best used in
- Annual record updates
- Onboarding
- Audits
About this template
Personnel records go out of date quietly. Somebody moves house, changes their emergency contact, or learns a language, and nobody tells HR. This form is designed to be sent again once a year so staff can update their own record in a few minutes.
Emergency contacts are split into a first and a second contact with a phone number each, because a single contact who is unreachable is no contact at all. Pronouns are optional and include a self describe option.
The final section asks about languages, first aid training, and workplace adjustments, which are the details managers need in a hurry. Remove anything your records do not use, and add a staff number if your payroll system keys on one.
Templates are a starting point, not legal or professional advice. Where a form carries consent, medical, or contractual wording, have somebody qualified review it against the rules that apply to you before you publish.
Fields in this template
- Full name*Name
- PronounsDropdown
- Personal email*Email
- Mobile number*Phone
- Home addressAddress
- Job title*Short text
- Line managerShort text
- Start dateDate
- Employment typeSingle choice
- First contact name and relationship*Short text
- First contact phone*Phone
- Second contact name and relationshipShort text
- Second contact phonePhone
- Languages you speak at workMultiple choice
- Are you a trained first aider?Single choice
- Workplace adjustments we should know aboutLong text
Every field can be renamed, reordered, made optional, or removed once the template is open in the builder.
Build this form by asking Claude or ChatGPT
Connect Deoochform to Claude, ChatGPT, or any assistant that supports MCP, then send it the message below. It creates the employee information form from this template in your account and replies with a link. You can ask it to add, remove, or reword questions in the same chat before you share the form.
Make me a form in Deoochform from your Employee Information Form template, then send me the link to share.
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