Employee Time Off Request Form Template
An employee time off request form with leave type, full or part days, hours requested, the balance left, who covers your work, and a manager sign off.
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- Fields
- 13 questions
- Layout
- Classic, every question on one page
- Theme
- Blush, switchable in the preview
- Updated
- 5 October 2026
Categories
- HR form templates
- HR Forms
- Time Off Forms
- Request Forms
Form type
Ideal for
- HR teams
- Managers
- Small business owners
Best used in
- Vacation requests
- Sick leave
- Personal days
About this template
Time off requests break down on the details: a half day that was booked as a full one, or nobody knowing who covers the work. This form asks for the leave type, the dates, whether it is full days, a half day, or a few hours, and the total hours requested.
The employee notes the leave balance they have left, which saves a lookup, and names who will cover. A handover box catches the task that would otherwise be forgotten, and the manager's email is required so the request goes to the right person.
Edit the leave types to match your policy. Send approved requests to a shared calendar or a spreadsheet through Zapier if you track leave there.
Templates are a starting point, not legal or professional advice. Where a form carries consent, medical, or contractual wording, have somebody qualified review it against the rules that apply to you before you publish.
Fields in this template
- Employee name*Short text
- Employee IDShort text
- Manager's email*Email
- Type of leave*Dropdown
- First day off*Date
- Last day off*Date
- Full or part days?*Single choice
- If a few hours, leaving atTime
- Total hours requested*Number
- Hours of leave you have leftNumber
- Who will cover your work?Short text
- Anything that needs handing overLong text
- Employee signature*Signature
Every field can be renamed, reordered, made optional, or removed once the template is open in the builder.
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Frequently asked questions
- How much notice should employees give for time off?
- It depends on your policy, but two weeks for a few days and a month for longer leave is common. Sick and bereavement leave are exceptions and are usually requested on the day.
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