Catering Request Form
Quote a catering job accurately by asking for the headcount, the service style, the dietary split, and the kitchen you have to work with.
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- Fields
- 15 questions
- Layout
- Classic, every question on one page
- Theme
- Bistro, switchable in the preview
- Updated
- 11 August 2026
Categories
- Hospitality form templates
- Hospitality Forms
- Quote Forms
- Event Forms
Form type
Ideal for
- Caterers
- Event planners
- Venues
- Restaurants
Best used in
- Quoting
- Wedding catering
- Corporate events
About this template
A caterer cannot quote from a headcount alone. Service style, course count, and what the venue actually has in the way of a kitchen change the price more than the number of guests does, and all three are asked here before anybody talks about money.
The facilities checklist is the field that prevents the worst kind of surprise, which is arriving to plate sixty covers somewhere with no running water. Ending it with an option saying nothing, we bring everything is what makes people answer honestly rather than optimistically.
Dietary requirements asks for rough numbers alongside the requirements, because four vegetarians and forty are completely different jobs. Add a payment field for the deposit, and make the budget field required if you would rather not quote blind.
Templates are a starting point, not legal or professional advice. Where a form carries consent, medical, or contractual wording, have somebody qualified review it against the rules that apply to you before you publish.
Fields in this template
- Contact name*Short text
- Email address*Email
- Phone number*Phone
- Company, if this is a work eventShort text
- Event date*Date
- Service time*Time
- Venue address*Address
- What is the occasion?*Dropdown
- Number of guests*Number
- Service style*Dropdown
- What do you need?Multiple choice
- Dietary requirements and rough numbers*Long text
- What is available on site?Multiple choice
- Budget per headNumber
- Anything else?Long text
Every field can be renamed, reordered, made optional, or removed once the template is open in the builder.
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Frequently asked questions
- What should a catering request form ask?
- The date and service time, the venue, the headcount, the service style, the dietary split, and what the kitchen at the venue can do. The last one changes the menu entirely.
- Why ask about the venue kitchen?
- Because a menu that needs a hot pass cannot be served from a venue with a kettle. Asking at enquiry saves a site visit and a quote that has to be withdrawn.
- How do I handle dietary requirements?
- Ask for the number of each requirement rather than a free text note. Numbers can be totalled in the export; a paragraph has to be read and counted by hand.
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