Can drivers complete this on a phone?

Yes. The form renders on a phone and the photograph field uses the camera, which is the point of doing a walkaround check digitally rather than on a clipboard. Respondents do not need an account, so an agency driver or a contractor can complete it without signing up for anything first.

How do I prove the condition a vehicle was handed over in?

Photographs with a timestamped submission and a signature. The inspection type question separates a handover from a return, so a pair of records brackets the period a driver had the vehicle, and the photographs attached to each show the condition at both ends. That is considerably harder to dispute than a note on a paper sheet.

Vehicle Inspection Checklist

A walkaround check with the mileage, the condition of each area, photographs of any damage, and a signature from whoever handed the vehicle over.

About this template

A walkaround check is worth something only if it is the same check every time and it is dated. This form asks for mileage and fuel level first, then works through exterior, tyres, interior and fluids as tick lists, so two people inspecting the same vehicle a month apart produce records you can actually compare.

The tick lists are phrased as things that passed rather than things to check. That sounds like a small difference and is not: an unticked box on a completed submission is a fault, whereas an unticked box on a list of prompts is ambiguous between a fault and something nobody looked at. The faults field then carries the detail, and the photograph field carries the proof.

The question about whether the vehicle is safe to drive has three answers rather than two. The middle one, safe with the faults noted, is the honest answer most of the time and it is the one a two option form forces somebody to round in the wrong direction.

Add your own checks to the lists if you run a specific class of vehicle, and remove the fluids section if your drivers are not expected to open the bonnet.

Templates are a starting point, not legal or professional advice. Where a form carries consent, medical, or contractual wording, have somebody qualified review it against the rules that apply to you before you publish.

Fields in this template

Inspected by*Short text
Email address*Email
Date of inspection*Date
Type of inspection*Single choice
Registration or plate number*Short text
Make and modelShort text
Mileage*Number
Fuel or charge level*Dropdown
Exterior, tick everything that passedMultiple choice
Tyres and wheels, tick everything that passedMultiple choice
Interior and safety, tick everything that passedMultiple choice
Under the bonnet, tick everything that passedMultiple choice
Describe anything that did not passLong text
Is the vehicle safe to drive?*Single choice
Photographs of any damageFile upload
Signature*Signature

Every field can be renamed, reordered, made optional, or removed once the template is open in the builder.

Build this form by asking Claude or ChatGPT

Connect Deoochform to Claude, ChatGPT, or any assistant that supports MCP, then send it the message below. It creates the vehicle inspection checklist from this template in your account and replies with a link. You can ask it to add, remove, or reword questions in the same chat before you share the form.

Make me a form in Deoochform from your Vehicle Inspection Checklist template, then send me the link to share.

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Frequently asked questions

Can drivers complete this on a phone?: Yes. The form renders on a phone and the photograph field uses the camera, which is the point of doing a walkaround check digitally rather than on a clipboard. Respondents do not need an account, so an agency driver or a contractor can complete it without signing up for anything first.
How do I prove the condition a vehicle was handed over in?: Photographs with a timestamped submission and a signature. The inspection type question separates a handover from a return, so a pair of records brackets the period a driver had the vehicle, and the photographs attached to each show the condition at both ends. That is considerably harder to dispute than a note on a paper sheet.

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